Enterprise RFP Pricing Calculator
Calculate profitable, board-ready pricing for enterprise software RFPs.
Model delivery costs, overhead, risk buffer and target margin—get fixed-price, T&M, and milestone-based quotes. Built for mid-to-large digital agencies.
Quick Steps
Currency
Delivery Team
Subcontractors
Margins & Buffers
Pricing Summary
Recommended Fixed Price
$262,600
(Cost + Overhead + Risk) ÷ (1 − Target Margin) — rounded to nearest 100
Gross Margin
45.0%
Total Hours
1,300
Blended Rate
$202/hr
Fixed Price
Single project price with margin protection
$262,600
45.0% margin
Time & Materials
Hourly billing with blended rate
Milestone-Based
Payment tied to deliverables
Export Options
Proposal-Ready Summary
Copy and paste into your proposal document
PRICING SUMMARY
Recommended Project Price: $262,600 (USD)
Total Estimated Hours: 1,300
Blended Hourly Rate: $202/hr
PAYMENT OPTIONS
• Fixed Price: $262,600
• Time & Materials: $202/hr
• Milestone-Based:
- Discovery: $26,260 (10%)
- Design: $65,650 (25%)
- Build: 18,170 (45%)
- Launch: $52,520 (20%)
What this calculator does
This tool converts role-level effort and costs into board-ready pricing options for enterprise RFPs. It models overhead, risk buffer and target margin and outputs Fixed, Time & Materials, and Milestone pricing options you can export to a proposal-ready PDF.
How to use the Pricing & Margin Calculator
- Enter roles, internal cost rates, and estimated hours.
- Add subcontractor hours/costs and any fixed project costs.
- Set Overhead %, Risk Buffer %, and your Target Margin %.
- Review the Risk-Adjusted Cost and Recommended Fixed Price.
- Choose T&M or Milestone outputs if needed and Download PDF.
Need help? Contact ProjectWire support or download the pricing playbook
Pricing Playbook
Quick rules for enterprise pricing: anchor high, protect margin, separate change requests, and round for proposals.
- Anchor: provide three price tiers (Premium / Standard / Essential).
- Discount cap: limit discretionary discounts to 10%.
- Bundling: offer 12-month support or maintenance as a separate line.
- Rounds: round final prices to nearest 100 for enterprise clarity.