Know if your team can deliver a new project before you commit.
Model utilization rates, identify staffing gaps, and calculate hiring needs. Built for IT agencies working with enterprise clients.
| Role | Available | |||||
|---|---|---|---|---|---|---|
% | 90 hrs | |||||
% | 64 hrs | |||||
% | 28 hrs |
| Project | Role | Weekly Hrs | Start | End | |
|---|---|---|---|---|---|
| Role | Weekly Hours | Duration (weeks) | |
|---|---|---|---|
⚠ Staffing Gap
You need 0.8 additional FTEs or 30 subcontractor hours/week
Need 0.8 extra FTEs
This tool helps agencies determine whether they can safely take on a new project without overloading delivery teams or destroying margins. It models delivery capacity, current utilization, and the impact of new work—giving you a clear go/no-go decision before you commit to an RFP or client engagement. When capacity is tight, it calculates exactly how many additional FTEs or subcontractor hours you need.
Need help? Contact ProjectWire support or explore our other agency tools.
Agencies often chase revenue without checking capacity—and pay for it with blown margins, burnout, and quality issues. When utilization exceeds 90%, teams have no buffer for scope changes, sick days, or complex problems that need extra attention. The result: overtime costs spike, deadlines slip, and clients become unhappy. Sustainable agencies target 70-80% utilization, leaving room for the unexpected while maintaining healthy margins. This planner helps you see the impact before you commit.
